Honest, published pricing
PayHOA publishes its bands openly — $54/mo at 0–25 units up to $275/mo at 401–500, then $0.55/unit above 500 with a $275 floor, with roughly 10% off annual. That transparency is rarer in this category than it should be.
Comparison · verified August 2026
SMPLR HOA vs PayHOA
PayHOA and SMPLR both start at $54 a month and both aim at self-managed boards. The differences show up after the dues are collected — in the meeting room, on the phone, and in what the software does versus what it records.
The short version
PayHOA is a well-priced, honestly-marketed dues and portal product with real accounting reports, a lockbox, and mailed statements. SMPLR covers the rest of the association's year too: meetings and minutes, owner elections, an AI that drafts and sends rather than tracks, a phone line that gets answered, and certified notices with the tracking on the violation.
- PayHOA is best forSelf-managed boards whose main problem is collecting dues, tracking violations, and giving owners a portal.
- SMPLR is best forBoards that also have books to close, meetings to minute, elections to run and homeowners calling at seven at night — and management companies running thousands of units across a portfolio.
- The deciding questionPrice is a tie at the low end. Compare the meeting, the election and the phone call — and compare the bill at 300 homes.
SMPLR HOA and PayHOA, line by line.
Every row is one capability. A mark says how each product covers it; the words underneath say how far that cover goes.
| Feature | SMPLR HOA | PayHOA |
|---|---|---|
| Pricing model | Sliding scale per home, one plan | Tiered unit bands |
| Entry price | $54 / mo at 25 homes, then about $1.05 per additional home | $54 / mo (0–25 units); about $49 billed yearly |
| Minimum | 25 homes — our minimum community size | $275 / mo floor above 500 units |
| Scale | To 4,000 homes in one association; thousands of units across a Multi-Portfolio account | Bands to 500 units, then $0.55 / unit / mo |
- Included
- Included · per use
- Third-party
- Limited
- Add-on
- Not offered
- Roadmap
- Unverified
| Capability | SMPLR HOA | PayHOA |
|---|---|---|
| PlatformWhat the product is, and who touches it. | ||
| Rental Property Management | RoadmapSMPLR Rentals | UnverifiedNot verified |
| Multi-Portfolio | IncludedDozens of associations, thousands of units | UnverifiedNot verified |
| Website Builder | IncludedYour own domain | UnverifiedNot verified |
| Resident Portal | Included | Included |
| Native Mobile App | LimitedMobile web | UnverifiedNot verified |
| Money & accountingThe part a treasurer lives in. | ||
| Accounting Ledger | IncludedCash or accrual | IncludedCash & accrual, 30+ reports |
| Reserve Tracking | Included | UnverifiedNot verified |
| Dues Invoicing | Included | Included |
| Autopay | Included | Included |
| ACH Payments | Included · per usePublished rate | UnverifiedNot verified |
| Card Payments | Included · per usePublished rate | UnverifiedNot verified |
| Check Lockbox | Included | Included · per use$2.50/check; free on AAB |
| Bank Reconciliation | IncludedPlaid-linked | Included |
| Bill Payment | IncludedApproval-gated checks | IncludedPayables |
| Vendor Management | IncludedW-9s & COIs | IncludedPayables & vendors |
| 1099 E-Filing | Included1099-NEC e-file | UnverifiedNot verified |
| QuickBooks Sync | IncludedTwo-way sync | UnverifiedNot verified |
| Governance & complianceThe association-specific work. | ||
| Violation Tracking | Included | IncludedUnlimited templates |
| Notice Automation | IncludedPer state | UnverifiedNot verified |
| Architectural Review | Included | IncludedForms + board vote |
| Work Orders | Included | IncludedRequests routed to vendors |
| Virtual Meeting Platform | IncludedHosted in the app, with dial-in | UnverifiedNot verified |
| Meeting Recording & Transcript | IncludedRecorded and transcribed to the file | UnverifiedNot verified |
| Agendas, Motions & Minutes | Included | UnverifiedNot verified |
| Owner eVoting | IncludedWeighted ballots | UnverifiedNot verified |
| Document Library | Included | IncludedCommunity documents |
| Amenity Booking | Included | UnverifiedNot verified |
| Volunteer Rewards | Roadmap | UnverifiedNot verified |
| CommunicationReaching every owner, including the offline ones. | ||
| Broadcast Notifications | Included | IncludedEmail & SMS, unlimited |
| SMS Messaging | Included | Included |
| Shared Inbox | Included | UnverifiedNot verified |
| Certified Mail | Included · per usePostage at cost | UnverifiedNot verified |
| Print & Mail | Included · per usePostage at cost | Included · per useStatements & newsletters |
| AIWhat the AI is trusted to do. | ||
| AI Workflow Automation | IncludedMilo | UnverifiedNot verified |
| AI Reconciliation | Included | UnverifiedNot verified |
| AI Voice Agent | IncludedSMPLR Voice | UnverifiedNot verified |
| AI Chat Agent | Included | UnverifiedNot verified |
| AI Meeting Minutes | Included | UnverifiedNot verified |
| AI Document Search | IncludedCited answers | UnverifiedNot verified |
| CommercialsTrying it, joining, and leaving. | ||
| Free Trial | Included30 days, no card | Included1 month, no card |
| Migration | IncludedWhite-glove | UnverifiedNot verified |
| Commitment | IncludedMonthly, cancel anytime | UnverifiedNot verified |
The PayHOA column is compiled from that vendor's own published product, pricing and help pages, and from published comparisons, as of August 2026. Unverified means we could not confirm it publicly — not that the capability is missing; Not offered appears only where a source states the absence. Included · per use means it is in the plan but billed by usage, like postage or a per-check fee. Third-party means the job gets done, but on an outside tool the vendor points you to rather than inside the product — the vendor's own material has to say so before we mark it. The SMPLR column repeats what our own product and pricing pages already claim — including where our honest answer is “no.” Sources are at the foot of this page, and corrections are welcome.
Where PayHOA is genuinely strong.
No feature gating
Like SMPLR, PayHOA does not split the product into Pro tiers and per-feature add-ons. What you sign up for is what you get.
A real lockbox, cheaply
A PO box with checks scanned, deposited and coded at $2.50 apiece — free on Alliance Association Banking. Plenty of platforms at twice the price do not offer one.
What you get on SMPLR that changes the week.
The election, not just the ledger
Anonymous ballots with weighted voting, quorum logic and live results, run against the same owner roster that bills the dues. That is the night of the year boards most need software for, and it is not a spreadsheet and a show of hands.
Certified mail with the tracking attached
Notices go out USPS Certified from inside the app and the tracking lands on the violation file — the document that decides an enforcement dispute two years later.
Milo does the follow-up
Reminders, homeowner replies, the weekly broadcast and draft minutes are written and sent, with board approval where it matters — and answered out loud when an owner calls the association line.
Bands versus a sliding scale
Crossing a band boundary by one home can jump a banded bill $30–$40 a month. Both products start at a 25-home floor; above it SMPLR slides continuously at about $1.05 per home — roughly $133/mo at 100 homes, $553/mo at 500 — with no cliff and no second floor at 500 units.
The meeting itself is in the product
SMPLR hosts the video, not a link to somebody else's Zoom account. Board and owners join from the same portal they pay dues in, there is a dial-in number for the member with bad WiFi, attendance and quorum are counted as people arrive, and the recording and transcript turn into the minutes on the same screen. A third-party call leaves you stitching a downloaded recording, a typed attendance list and a separate ballot back together.
Switching
Migration is included, and we do it.
Hand us your last twelve months of bank statements, your owner roster, your governing documents, and your violation history. We migrate the ledger, the unit records, and the document vault — typically in under two weeks, with one email to homeowners at the end.
- No migration or setup fee, at any size
- Opening balances reconciled with your treasurer before go-live
- Autopay re-enrollment handled for owners, not restarted
- 30-day free trial, no card, cancel any time
Questions
Straight answers about the switch.
Still deciding? Tell us your home count and what you run today, and we will tell you honestly whether we are the better fit.
Talk to salesWe are already on PayHOA. Is switching disruptive?
Migration is included and white-glove. Owner roster, ledger history, open balances, documents and violation history come across, and we reconcile opening balances with your treasurer before go-live. Homeowners get one email with the new payment link.
Is SMPLR more expensive at our size?
At 25 homes both start at $54/month. Above that, compare the total: SMPLR includes accounting, meetings, elections, the website, AI and the phone line, so the honest comparison is your PayHOA bill plus whatever you pay for bookkeeping, a website, and running the annual meeting.
Do we lose our payment history?
No. Paid and outstanding invoices, credits and payment methods come across, and owners on autopay are re-enrolled during migration rather than starting over.
Where do these PayHOA details come from?
PayHOA's published pricing, feature and help pages, checked in August 2026. If something has changed since, tell us and we will correct this page.
The rest of the shortlist.
Sources
- PayHOA pricing
- PayHOA features
- PayHOA financial features
- PayHOA communications
- PayHOA lockbox documentation
- What HOA software actually costs in 2026
Competitor pricing and capabilities change. We check these pages on a schedule and date them at the top — if something here is out of date or wrong, email hello@madesmplr.com and we will fix it.
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